Admin / Executive Assistant

Summary / Overview

We are looking for a proactive, highly organised and detail-oriented Admin Assistant to provide comprehensive administrative and operational support to the executive leadership of the company. The ideal candidate should possess excellent organizational, communication and coordination skills, with the ability to manage multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities

• Manage the calendar, appointments and meetings and travel schedules
• Coordinate internal and external meetings and prepare agendas
• Record meeting minutes and ensure timely follow-ups on action items
• Organize business travel including flight bookings, hotel reservations, transportation and expense reconciliation
• Coordinate visitor meetings and support executive hospitality arrangements
• Manage office supplies and administrative requirements
• Act as a liaison between the executive leader and internal departments
• Coordinate with HR, Finance, Legal, Operations, R&D, QA, QC and other business functions
• Ensure smooth execution of executive events and official visits
• Handle confidential business information with discretion
• Maintain professional standards while interacting with internal and external stakeholders

Skills and Competencies

• Excellent verbal and written communication skills
• Strong organisational and multitasking abilities
• High level of professionalism and confidentiality
• Strong interpersonal and stakeholder management skills
• Attention to detail and problem-solving mindset
• Ability to work independently with minimal supervision